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Old 11-17-2011, 10:48 AM   #21
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I've never managed to do a single weekly review, but that book has permanently improved my organisation.

The main things that I do:
- Put EVERYTHING I want to do in lists (on my smartphone)
- Except for things tied to a moment in time - they go in my calendar (on my smartphone)
- Create a folder for every project and put them either in my "ongoing" projects folder or in my "someday maybe" projects folder (on my pc)
- When something doesn't get done determine the "next action" and put that on a list, etc.
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Old 11-17-2011, 11:26 AM   #22
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I've always kept a to do list on a small piece of paper. I also keep a Google calendar. Anything that stays on the list for too long becomes noticeable and its importance needs to be re-evaluated. A long list is counterproductive. It just means you can't prioritize.
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Old 11-17-2011, 12:17 PM   #23
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I am struggling to fully implement this into my work and personal life. My troubles are mostly because ... (b) because I don't understand how to work the system with job where I have maybe 50-100 things to do every day, all of which are important but few of which have a definitive date on which or by which they need to be done.
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I have a similar situation work-wise, although with fewer items. I think the daily and weekly reviews are going to be critical for setting priorities. One thing I'm trying out that wasn't in the book is that I go through my action lists each morning and make a list for that day of what I want to do in order of priority.

I'm also experimenting with starring items on my action lists that I want to get to sooner, and those are easy cues when I glance through my lists.

But as I said, I just started this week so I'm curious as to how this will hold up over time. I suspect it will still be better - at least I'll be keeping really close track of what I'm not getting done!
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Old 11-17-2011, 12:30 PM   #24
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This prompted me to dig out the To Do list I made prior to retiring 6+ years ago. I made great progress the first few months and completed more than half the list - but haven't crossed off a single item in the past five years.

Priorities change...
You should get a gold star for atleast being able to find that old list
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Old 11-17-2011, 12:30 PM   #25
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I have a white board with four captions:

Things to do
Things past due
Things way past due
Things beyond doing

It's amazing how many things get moved to column #4 if you procrastinate long enough
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Old 11-17-2011, 12:48 PM   #26
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About a decade ago (it was when I had a Sony Clie handheld) I used Franklin Covey software, which integrated with Outlook. I liked it because it helped me to focus on what was really important. Now I know what's really important without external aids.....and it is FIRE. With multiple changes in hardware over the years, I no longer pay for add-ins. I now use Outlook, which synchs with my BB. For lists, I use Outlook's Task list, and Lister or Our Groceries are good apps too. I travel a lot and love Blackberry Travel.
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Old 11-18-2011, 09:56 AM   #27
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I know, I know, cue the jokes from those who are retired and trying to do as little as possible. Nonetheless - Has anyone here tried this? What did you think? How long did you stick with it?
Lots of (still working) entrepreneurs come up with ways to get more things done. I wonder if any of them have pondered the dubious value of getting more done.

I think the true Zen achievement is finding less to do. Then you don't need to do more to keep track of the more you're trying to do more of. The more less you find, the easier it becomes to do more of doing less.

Bonus points for doing less with less...
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Old 11-18-2011, 02:59 PM   #28
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Lots of (still working) entrepreneurs come up with ways to get more things done. I wonder if any of them have pondered the dubious value of getting more done.

I think the true Zen achievement is finding less to do. Then you don't need to do more to keep track of the more you're trying to do more of. The more less you find, the easier it becomes to do more of doing less.

Bonus points for doing less with less...
An important component of the Covey approach is to determine what is both urgent and important, and prioritize it. But you also identify what is neither urgent nor important, and you don't do that at all.
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Old 11-18-2011, 03:07 PM   #29
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Hah, NOTHING is urgent or important to me, at least at work)
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Old 11-18-2011, 03:37 PM   #30
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I use Apple "reminders" that sync on my iMac/ipad/iphone and my work microsoft outlook tasks through iCloud, coupled with Evernote that also syncs through all my devices.
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Old 11-18-2011, 07:03 PM   #31
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Quote:
Originally Posted by REWahoo
This prompted me to dig out the To Do list I made prior to retiring 6+ years ago. I made great progress the first few months and completed more than half the list - but haven't crossed off a single item in the past five years.

Priorities change...
Pls post it.
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Old 11-18-2011, 11:01 PM   #32
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An important component of the Covey approach is to determine what is both urgent and important, and prioritize it. But you also identify what is neither urgent nor important, and you don't do that at all.
Speaking from considerable hard-earned 1990s experience, I think that implementing a Covey system to identify what doesn't need doing... is oxymoronic.

And suggesting it also misses the point of the post.

Funny story. When my spouse and I returned to Hawaii in 1997 for our new duty stations, her command's CO was hot for Covey. At considerable govt expense, he qualified himself to administer the Covey training. Then he insisted that all of his officers, civil-service staff, and senior enlisted attend a three-day off-site conference to receive the benefit of his newfound training, and then he repeated it until all officers on the watchbill had received said training. The offsite was paid for, of course, by command funds. (He was gone from the command for nearly two weeks, which I'm sure pleased the XO immensely.) The CO even nagged my spouse about it (during her transfer leave) to the point where she found it easier to quit trying to take her 30 days' leave, check into the command, start drawing Hawaii military allowances, and then show up for the damn training.

Once everyone had been trained, he implemented the Covey system. At some point afterward he administered some sort of Covey survey to all members of the command. The worksheets (or whatever they were called) were bundled up and shipped off to Covey Galactic HQ for proper analysis and reporting.

A couple weeks later a Covey employee, a retired Navy O-6, called the command. The command admin officer happened to receive the call and found out that she'd previously served with this retired O-6. He privately shared with her that the surveys revealed that the command was one of the most screwed-up and disgruntled organizations that Covey HQ had ever seen.

The Navy's Fraud, Waste, & Abuse hotline also got a number of anonymous calls from the Hawaii area code about the application of govt funds for this CO's training. Who knows, maybe they got some calls from Covey HQ too.

That was the end of her command's Covey era. Unfortunately my command kept on diving deeper into it...
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Old 11-19-2011, 04:47 AM   #33
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I also use reminders in Outlook at work which I have synchronized with an iphone bought a couple of weeks ago. I have also saved my Outlook caldendar file on another PC to make sure I still can access it when I FIRE in 2012.
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I use Apple "reminders" that sync on my iMac/ipad/iphone and my work microsoft outlook tasks through iCloud, coupled with Evernote that also syncs through all my devices.
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Old 11-19-2011, 01:56 PM   #34
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VM,

Thank you for posting this. Along with my regular work, I am doing more and more work that involves getting buy-in from different groups for time sensitive work (mini projects that involve multiple people from multiple organizations), and I am realizing followups are the hardest. We end up having too many status meetings to get the updates relayed to everyone and that is IMO a lot of wasted time spent delaying reaching our goals. I have a feeling this book will help me organize some of the pieces that always seem to be left behind (until the next status meeting) which delay execution.
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Old 11-19-2011, 03:18 PM   #35
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I have used this free program and it works well. It just me that doesn't.

GTD-Free Home
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Old 11-19-2011, 06:04 PM   #36
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Lots of (still working) entrepreneurs come up with ways to get more things done. I wonder if any of them have pondered the dubious value of getting more done.

I think the true Zen achievement is finding less to do. Then you don't need to do more to keep track of the more you're trying to do more of. The more less you find, the easier it becomes to do more of doing less.

Bonus points for doing less with less...
I am typically wary of these kinds of business productivity books for the same reason - I distrust the "more is better" ethos.

But I don't think it's always true that "less is better" either. IMO, the important thing is that you're being mindful of how you're spending your time and energy. And how those choices shape your life and those of the people around you.

The thing I like about this system is that, despite the name, it's not about blindly doing more. It's about clearing your mental clutter so that when you do want to take on something more challenging, you can really focus on it. And when you're relaxing, you can really relax.
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Old 11-19-2011, 06:30 PM   #37
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One thing worth pointing out is that the GTD system is primarily aimed at the harried manager or megacorp employee. You know the person. Stacks and piles of papers and folders in many different places. Oh yeah, that's me!

But seriously, the system is for those who HAVE TO process a lot of things daily.

An article in the Costco magazine for y'all.
Costco Connection - December 2008
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Old 11-19-2011, 06:41 PM   #38
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I don't think this subject is appropriate for an early retirement forum.
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Old 11-20-2011, 06:53 AM   #39
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Why is that ? I think the subject is appropriate for those early retirees who wish to share ideas about how to plan tasks and remember important dates such as birthdays etc.
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I don't think this subject is appropriate for an early retirement forum.
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Old 11-20-2011, 07:24 AM   #40
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Why is that ? I think the subject is appropriate for those early retirees who wish to share ideas about how to plan tasks and remember important dates such as birthdays etc.
obgyn65, I think REWahoo was just being a little playful when he said that, like many other humorous posts members make when "being retired" crosses the path of "getting things done".
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