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Old 11-20-2011, 08:40 AM   #41
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obgyn65, I think REWahoo was just being a little playful when he said that, like many other humorous posts members make when "being retired" crosses the path of "getting things done".
I didn't start using a system until I became semi-retired. As one gets older, one needs reminders and a schedule in order to fit all the fun in the available time.
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Old 11-20-2011, 12:28 PM   #42
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Never read that book...

I use my email's calendar feature with the built-in color coding for classifying types of events, setting advance or periodic reminders, and using the text window feature of the event for keeping notes on progress.

I can take care of a task in real time or postpone it with just a few clicks.

You can take the Engineer out of an organization, but you can't take the organization out of an Engineer.
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Old 12-10-2011, 10:38 AM   #43
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I got the book from the library, and am halfway through. It seems very good so far. Thanks WM.

It is appropriate for a retired person as well as to a harried business guy, here's why: A major focus of the book is to get everything you need to do into a reliable system, so that your mind doesn't spend time thinking about things you need to do. That is, if you can't be sure that your system will remind of things that you need to do, your mind will continually dig them up, and obsess about them.

In a recent post, I said that even in retirement, I always feel that there's something I should be doing. I realized that this is in part because there are things I need to be doing. Changing the oil in the car, preparing a tune for a gig, cleaning the house, paying the bills, balancing the checkbook, etc. It may be that using a system like this will help me.

I also found this free online app for implementing the system:

GTD Software Online for Getting Things Done » Vitalist

I'm still playing around with it, but it seems pretty good, and only costs money if you want some heavy-duty extra features. It has a mobile device interface as well.

Vitalist.jpg
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Old 12-10-2011, 10:42 AM   #44
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I got the book from the library, and am halfway through. It seems very good so far. Thanks WM.

It is appropriate for a retired person as well as to a harried business guy, here's why: A major focus of the book is to get everything you need to do into a reliable system, so that your mind doesn't spend time thinking about things you need to do. That is, if you can't be sure that your system will remind of things that you need to do, your mind will continually dig them up, and obsess about them.

In a recent post, I said that even in retirement, I always feel that there's something I should be doing. I realized that this is in part because there are things I need to be doing. Changing the oil in the car, preparing a tune for a gig, cleaning the house, paying the bills, balancing the checkbook, etc. It may be that using a system like this will help me.

I also found this free online app for implementing the system:

GTD Software Online for Getting Things Done » Vitalist

I'm still playing around with it, but it seems pretty good, and only costs money if you want some heavy-duty extra features. It has a mobile device interface as well.

Attachment 13256
T-AL,

I noticed that their free version only allows 5 projects. I'm sure you've crafted a work-around for this. Care to share?

omni
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Old 12-10-2011, 10:51 AM   #45
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T-AL,

I noticed that their free version only allows 5 projects. I'm sure you've crafted a work-around for this. Care to share?

omni
Right. I figure that most of my to-do (action) items don't involve projects. But even if they did, I think a workaround would be to just include a project name in an action. That is, instead of the build a bed frame project, I could have actions such as "Bed Frame: Create Lumber List," "Bed Frame: Buy Lumber," etc.

But I'm still new to it, so I'll know more later.
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Old 12-10-2011, 12:11 PM   #46
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As a retiree, I don't really have much that I need to remember.

Some things I associate with particular dates, such as my January 1st rebalancing and withdrawal. So, there's no way I would forget that, any more than I would forget that December 25th is Christmas.

Right now I have one thing that I need to remember jotted down in my Excel retirement/personal_finance workbook, that I check every day. Two other deadlines I am simply remembering, and plan to do a few days in advance.

I can't remember anything else that I need to do......
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Old 12-12-2011, 12:21 PM   #47
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I finished the book. I realized that his system isn't that much different from what I've been doing, but with a few important ideas.

The most important is the next-action orientation.

With my system, I'd have a reminder on Dec 15 that said "Determine Roth Conversion Amount."

With his system, the same thing would be broken down into actions: "Purchase TaxAct," "Install Taxact," "Estimate Taxes," and "Determine Roth Conversion amount," and "Convert Roth."

Concerning vitalist.com, it's not ready for prime-time. No documentation, and a lot of things don't work well.

I've been looking at todoist.com, but that requires a $29/year fee if you want it to email you reminders.

Now I'm looking at rememberthemilk.com.
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Old 12-12-2011, 12:30 PM   #48
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I use the doodoo list...
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Old 12-12-2011, 05:06 PM   #49
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Lots of (still working) entrepreneurs come up with ways to get more things done. I wonder if any of them have pondered the dubious value of getting more done.

I think the true Zen achievement is finding less to do. Then you don't need to do more to keep track of the more you're trying to do more of. The more less you find, the easier it becomes to do more of doing less.

Bonus points for doing less with less...
hehehe - gotta love the Zen oxymorons - I have one: "it's about you but it's not about you."
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Old 12-13-2011, 05:11 AM   #50
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At home I use reminderfox, a plugin to Firefox and Thunderbird.
ReminderFox- The simple reminder application for Firefox
It is simple enough to capture recurring things, like quarterly taxes, but not really too complicated in that you stop using it.
The GTD free newsletter is pretty good. Comes once a month or so, and has stimulating comment on todo lists and such.
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Old 12-13-2011, 11:41 AM   #51
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I am very impressed with Remember the Milk. It can integrate with Gmail, such that I can have my todo list on the Gmail screen:

Gmail.jpg

It also integrates with iGoogle and the Google calendar.
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Old 12-14-2011, 12:36 AM   #52
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I use a reminder list for my own projects, but spouse and I also have a "Honey-Do" list to nag me remind us of impending tasks. These are mainly semi-annual or longer things like "vehicle safety inspection", "passport expires", "check water heater anode rod".

I don't sit at a monitor with my spouse to review the list. Usually we'll go out to a fast-food place to relax with a printout and a discussion over food & drinks.

Years ago I used CalendarCreator, which allowed you to print out a text list as well as an actual calendar. Unfortunately I stayed with v1.0 so long that I couldn't upgrade to v5.0.

I abandoned CC and re-typed my list into Outlook's Task List. It printed out a 12-point-font list of one-line items in a fairly compact format. "Unfortunately" I no longer use Microsoft Office or Outlook on any of our computers, so I've stopped using that list too.

Mozilla finally added a printer driver to Lightning. Unfortunately it still doesn't print out 12-point fonts with the individual tasks on one line.

Today I'm using Google's task list. But it also prints out big fonts with lots of white space between the lines.

Does anyone know of a scheduling program that's fairly mainstream (perhaps free?) that prints out single-line tasks like Outlook's Task List?
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Old 12-14-2011, 02:41 PM   #53
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Does anyone know of a scheduling program that's fairly mainstream (perhaps free?) that prints out single-line tasks like Outlook's Task List?
This is what a printout from Remember the Milk would look like (true, more space than necessary -- but printing is so 70s):

printed.jpg

The more I use it (it's free) the more I like it.
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Old 12-14-2011, 02:43 PM   #54
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I don't need any organizational software, my wife tells me what to do, and whatever she says needs to be done now is what I do...........
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Old 12-14-2011, 03:38 PM   #55
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I don't need any organizational software, my wife tells me what to do, and whatever she says needs to be done now is what I do...........
Great answer !
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Old 12-18-2011, 01:00 PM   #56
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This is what a printout from Remember the Milk would look like (true, more space than necessary -- but printing is so 70s):
Pretty much the same as Google.

I'm leery of getting attached to a freebie that's abandoned a year or two later.

And printing is '70s, but I'm not going to bring an iPad to a dinner date...
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Old 12-18-2011, 02:20 PM   #57
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Pretty much the same as Google.

I'm leery of getting attached to a freebie that's abandoned a year or two later.

And printing is '70s, but I'm not going to bring an iPad to a dinner date...
You must be loads of fun on a dinner date, if you absolutely must spend time reading your "to do" list while on the date.

OK, I goofed. I checked back earlier in the thread and you said fast food. Still, even if it is fast food, I'd think that possibly digestion might go more smoothly with some light conversation....
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Old 12-19-2011, 01:53 PM   #58
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You must be loads of fun on a dinner date, if you absolutely must spend time reading your "to do" list while on the date.
OK, I goofed. I checked back earlier in the thread and you said fast food. Still, even if it is fast food, I'd think that possibly digestion might go more smoothly with some light conversation....
It's just a holdover from the good ol' parenting days... how soon we forget.

At home we used to have a very busy daughter underfoot, along with all the other distractions around the house. The only way to have a serious quality grown-up spousal chat was to hire a sitter and flee, even if it was just to the corner Taco Bell. Going over "the list" would take 10-15 minutes, and it'd be an interesting conversation-starter about life and plans and other subjects. Especially other subjects that didn't involve the workday or co-workers or our chains of command.

Today if we want to have a really fun & romantic dinner date then we don't even have to leave our empty-nester house. We also don't have to have it in the dining room!
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Old 12-19-2011, 02:43 PM   #59
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Can I assume all the folks that are actively contributing to this thread are type A personalities?

Just my observation (as a confirmed type B )....
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Old 12-19-2011, 04:23 PM   #60
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Today if we want to have a really fun & romantic dinner date then we don't even have to leave our empty-nester house. We also don't have to have it in the dining room!
Woo hoo! It's really great to have that freedom once again, I know.
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