Urchina
Full time employment: Posting here.
I am in need of "how to deal with all the paperwork" advice. What system do you use to:
1. Keep track of multiple financial accounts
2. Keep track of statements for these accounts
3. Keep track of tax returns
4. Keep track of expenses for real property (primary residence / rental properties)
I'm in the process of scanning / purging boxes of our financial records.
I'm saving each scan by date as its own PDF, in a file on my computer dedicated to that specific account (ie: Urchina Roth, DH Roth, Urchina Trad IRA, DH Trad IRA, Urchina 403(b), etc.)
I'm doing the same for tax returns (filed in a single file by year).
All records about a specific property go into a master file for that property (for example: rental file has sub-files for mortgage statements, tax info, and copies of the trust deed).
Theoretically, once I've scanned it all I should be able to shred the hard copies, back the file up onto a thumb drive to stick in our safety deposit box, and go on my merry way. However, I'm feeling jittery about shredding the hard copies of our investment purchases (both taxable and tax-deferred), as well as the tax returns and the hard copies of our mortgage paperwork/rental property receipts.
I could probably just stick them in a binder, most recent on top, and shelve it.
Any advice? I guess I just want to make sure my bases are covered before I start up the shredder. I'd also like to file for retrieval, not storage, so that it's easy to find this information when and if I need it in the future.
Thanks for your ideas and for sharing your systems!
1. Keep track of multiple financial accounts
2. Keep track of statements for these accounts
3. Keep track of tax returns
4. Keep track of expenses for real property (primary residence / rental properties)
I'm in the process of scanning / purging boxes of our financial records.
I'm saving each scan by date as its own PDF, in a file on my computer dedicated to that specific account (ie: Urchina Roth, DH Roth, Urchina Trad IRA, DH Trad IRA, Urchina 403(b), etc.)
I'm doing the same for tax returns (filed in a single file by year).
All records about a specific property go into a master file for that property (for example: rental file has sub-files for mortgage statements, tax info, and copies of the trust deed).
Theoretically, once I've scanned it all I should be able to shred the hard copies, back the file up onto a thumb drive to stick in our safety deposit box, and go on my merry way. However, I'm feeling jittery about shredding the hard copies of our investment purchases (both taxable and tax-deferred), as well as the tax returns and the hard copies of our mortgage paperwork/rental property receipts.
I could probably just stick them in a binder, most recent on top, and shelve it.
Any advice? I guess I just want to make sure my bases are covered before I start up the shredder. I'd also like to file for retrieval, not storage, so that it's easy to find this information when and if I need it in the future.
Thanks for your ideas and for sharing your systems!