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I went thru the same hassle with C21 Mortgage. I tried to pay off my mortgage via electonic transfer pay-by-phone, but they insisted that I needed to formally request a payoff statement that they would MAIL me, then pay with a certified check, send the final payment via FEDEX by a certain date, etc. They did everything possible to make it impossible to send a check to pay off the account. I did not need an immediate lien release, nor did I care if they sent me the lien release a month later. I wasn't selling or refinancing. Didn't matter. I talked to three supervisors and wasted two hours of my life with those people.
Anyway, I happened to have a a HELOC with a $100 balance as well as the mortgage- so I just sent full payment with the monthly coupon for the mortgage with a personal check, (added about ten bucks to the amount the electronic customer service voice told me I would owe for payoff a week after I sent the check...)which then put the HELOC in first position. That threw them for a loop. Then I paid off the $100 HELOC a month later when I received my usual statement.
Never requested a payoff , never asked to close the account, but they did it for me, since they no longer had any financial interest in the house. I got a refund of about six bucks three months later, with the lien release... Along with a letter of congratulations for paying off a 30 year mortgage in six years. (It should have been a letter of congratulations for figuring out HOW to pay off the mortage in spite of their system... And a stupid Customer Service Questionnaire , which I gleefully completed and returned via certified mail )
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