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The resignation letter
Old 11-06-2013, 11:41 AM   #1
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The resignation letter

I'm done. I'm 3 months away from retiring and today I've decided to hand in my resignation.....I work in academia so 2 months is expected notice and they like more if possible. So what did you include in your goodbye letter. Here's mine....it's pretty boring

I have decided to leave the university and thought that I should let you know as soon as I made my decision.
My last day will be in early February 2014, although I still have to coordinate that with HR.
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Old 11-06-2013, 11:46 AM   #2
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Sounds good. Like yours, mine was very matter-of-fact and brief, and I think that fits the purpose.

A few days before retirement, I sent out a lengthy e-mail to everybody I had ever worked with, thanking them, telling them my plans, and so on. The resignation letter is not an appropriate place for all that, though, so that is why I like the one you wrote.
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Old 11-06-2013, 11:48 AM   #3
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Congratulations!

I added some nice language about assisting with transition and thanks for the experience, etc. Seemed too short without that. YMMV.
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Old 11-06-2013, 11:54 AM   #4
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To me there's a difference between a mid-career resignation letter and a retirement letter.

The last resignation letter I wrote was in 1999 from my first Megacorp, when I was only 33. At that point you don't burn bridges in case you wanted to be considered for re-hire in the future. Plus, I liked my boss so when I wrote her the letter I explained that I was not leaving because of any specific dissatisfaction with my current situation other than the opportunity to learn newer and more relevant technologies. And I thanked her and the company for the opportunity to develop my career and build my skills.

If it were a retirement letter I would have just said something like "So long and thanks for all the fish."
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Old 11-06-2013, 12:01 PM   #5
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I'm sure it felt good to hand in the letter, if only to solidify in your mind that you're moving on to better things. Congratulations. I'm sure it will be very adventurous for you!
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Old 11-06-2013, 12:04 PM   #6
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Originally Posted by ziggy29 View Post
To me there's a difference between a mid-career resignation letter and a retirement letter.

The last resignation letter I wrote was in 1999 from my first Megacorp, when I was only 33. At that point you don't burn bridges in case you wanted to be considered for re-hire in the future. Plus, I liked my boss so when I wrote her the letter I explained that I was not leaving because of any specific dissatisfaction with my current situation other than the opportunity to learn newer and more relevant technologies. And I thanked her and the company for the opportunity to develop my career and build my skills.

If it were a retirement letter I would have just said something like "So long and thanks for all the fish."
Well my letter is sort of a retirement/resignation letter......I'm 50/50 as to whether I'll find another j*b. I'm pretty pissed off with the politics of where I work right now so I don't want to get into long expositions for fear that I'll let some silly comment slip or be hypocritical and leave saying "I hate to go but" etc. Best to keep everything simple and just tell everyone I'm retiring.
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Old 11-06-2013, 12:06 PM   #7
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Nun - I really like yours - short and to the point. Here is mine with a few name changes

Dear Moe, Larry & Curly;

In accordance with the terms of my Employment Contract, I am hereby giving 6 months written notice of my desire to terminate the contract. As previously discussed, DW is retiring in 2013, and I’m putting the wheels in motion so that I can retire when she does.

I will do whatever I can to provide a seamless transition of my duties during the next 6 months. If acceptable to you, I am currently open to limited part time work beyond April 1, 2013.


Let me know if you have any questions.

Thanks,
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Old 11-06-2013, 12:08 PM   #8
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Best to keep everything simple and just tell everyone I'm retiring.
Agree, and your letter does just that.
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Old 11-06-2013, 12:09 PM   #9
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Nun - I really like yours - short and to the point. Here is mine with a few name changes

Dear Moe, Larry & Curly;

In accordance with the terms of my Employment Contract, I am hereby giving 6 months written notice of my desire to terminate the contract. As previously discussed, DW is retiring in 2013, and Im putting the wheels in motion so that I can retire when she does.

I will do whatever I can to provide a seamless transition of my duties during the next 6 months. If acceptable to you, I am currently open to limited part time work beyond April 1, 2013.


Let me know if you have any questions.

Thanks,
Nice, did you go part time?

6 months notice is a lot, my contract is 2 months with a statement that as much notice as possible is desired. I was going to wait another month, but I know that I don't want to work here any more so why wait.
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So we beat on, boats against the current, borne back ceaselessly into the past.

Current AA: 65% Equity Funds / 20% Bonds / 7% Stable Value /3% Cash / 5% TIAA Traditional
Retired Mar 2014 at age 52, target WR: 0.0%,
Income from pension and rent
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Old 11-06-2013, 12:24 PM   #10
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Yes I did go part time - agreed to 48 weeks of 20 hrs a week between 4/1/2013 and 4/1/2014. In exchange, the company bought my remaining shares of company stock.

6 months is a lot for a notice, but that is what all of our owners had in our employment contracts from more than 20 years ago.

I agree that giving your notice now is a better idea than waiting since you are sure of your decision. I wish I would have given my notice earlier
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Old 11-06-2013, 01:40 PM   #11
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Good move, nun. Now you'll have more time to help people on the forums.

I didn't write a letter. I took the Director out back by the bike sheds and made him an offer he couldn't refuse. Gave 5 months notice. Due to the companies' circumstances at the time, it was going to take that long to negotiate approval with HR. You won't be surprised to hear it was timed to reap what I thought would be maximum benefit for both US and UK tax years due to a fairly hefty redundancy payment. It didn't turn out that way since my leaving was in 2006 (think introduction of 'stacking' rules in late 2006, retroactive for the whole year).
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Old 11-06-2013, 01:42 PM   #12
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Keep it short and sweet. This is not the place to discuss your reasons: if they want to know, they can do an exit interview. Personally I like to be as clear as possible on the date. If you are meeting the terms of your contract with respect to notice given, why do you have to clear it with HR?

Here's how I would write the same letter:

Dear Professor _______

After careful consideration I have decided to resign my position as Professor in the Department of ________. My last day of work will be February 28, 2014.

Sincerely

Nun
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Old 11-06-2013, 01:51 PM   #13
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Assuming I don't "get retired" before I choose, I doubt I'll write a letter. I'll tell my boss a month or two ahead, depending on the status of any grants/projects I'm involved with.

I suppose there may be some requirement to notify HR, and definitely the pension folks, but my immediate supervisor is the only one who would notice I'm gone, if anyone...
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Old 11-06-2013, 02:05 PM   #14
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My letter will be something along the lines of this:

To: xxxx

This is to inform you that my last day with X-corp will be MMMM DD, YYYY.

Signed by happy me!

My original plan was to give 2 weeks notice even though they'd like a month. By not giving a month, I technically lose the opportunity to come back (as if I would). Unfortunately, plans change and I'll likely give more than 2 weeks, as I don't want to be involved bringing a new person in for a coworker's job and then leaving them without any training.

Oh, and I planned to email it in. I go back and forth between wanting to see their reactions/body language or being impersonal about it. If it was my prior boss, I definitely would have talked about it.
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Old 11-06-2013, 02:10 PM   #15
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Short and sweet is the way to go IMO.
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Old 11-06-2013, 02:21 PM   #16
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Assuming I don't "get retired" before I choose, I doubt I'll write a letter. I'll tell my boss a month or two ahead, depending on the status of any grants/projects I'm involved with.
FYI, HR in some places require an official signed letter of your resignation. They like to file paperwork. My boss gave a coworker a hard time for a letter. She didn't understand it and he didn't explain it very well. I think it made her think they wanted her out earlier than her retirement date.
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Old 11-06-2013, 03:30 PM   #17
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I'm done. I'm 3 months away from retiring and today I've decided to hand in my resignation.....I work in academia so 2 months is expected notice and they like more if possible. So what did you include in your goodbye letter. Here's mine....it's pretty boring

I have decided to leave the university and thought that I should let you know as soon as I made my decision.
My last day will be in early February 2014, although I still have to coordinate that with HR.
First and foremost, congratulations!

In my case, this looks a lot like my first paragraph. Short, yes, but no sweetness there. And the absence hints at some bitterness. I had a couple more paragraphs thanking them and telling them why I was retiring. This appears to have saved me from an exit interview since there was no hints of being a disgruntled employee.
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Old 11-06-2013, 04:52 PM   #18
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FYI, HR in some places require an official signed letter of your resignation. They like to file paperwork. My boss gave a coworker a hard time for a letter. She didn't understand it and he didn't explain it very well. I think it made her think they wanted her out earlier than her retirement date.
I'm sure there will be paperwork, but probably not a letter per se.
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Old 11-06-2013, 04:57 PM   #19
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Depending on where you work management may walk you the day you give notice. When I hand them my notice I will be prepared for that potential response.
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Old 11-06-2013, 04:59 PM   #20
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FYI, HR in some places require an official signed letter of your resignation. They like to file paperwork.
Mine was an e-mail. I drafted it, called my boss to tell her, and then followed up with the e-mail.
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