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Portfolio tracking spreadsheet
Old 01-24-2007, 12:03 PM   #1
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Portfolio tracking spreadsheet

I need to develop a spreadsheet to track my portfolio. I primarily use Yahoo! Finance's portfolio tracker which works pretty well. But it doesn't do everything I want it to.

I was hoping some of you might share your spreadsheets with me and/or the forum.

Here's what I'm looking to do:

- record investment purchases and sales
- record capital gains distributions and dividend distributions
- maintain accurate records of purchases and cap gains to establish cost basis for tax purposes - I'd like to sell shares someday and take advantage of designating specific lots for sale instead of using average cost basis (this applies to taxable accounts only)
- be able to calculate annual and/or YTD return (I don't mind doing this manually within the spreadsheet) for all accounts
- get automatic price quote updates
- track multiple accounts and multiple investments

I have a couple of taxable accounts, a few roth and traditional IRAs for me and DW, and two 401k's btw me and DW. I also dollar cost average into some or many of these accounts each month. Almost exclusively mutual funds, but I typically have a total of 20 or so transactions per month.

I'm not sure how to set up my spreadsheet - whether I should organize it by mutual funds or by account type (401k vs IRA vs taxable) or by specific account (my 401k vs DW 401k).

I already have most of my historical data entered into yahoo finance that I can massage into shape when needed.

I know many of you have mentioned you have a spreadsheet that can do some or all of this. Could you post it on here or PM me with it? I'll probably build my own from scratch, but it would be good to see what others have done to assist me with setting up the layout of the spreadsheet in an organized manner. - Thanks!

edited to add: I've taken MSmoney and Quicken for a spin - didn't work out. Too cumbersome, too many complaints, no desire to upgrade every year. No desire to constantly troubleshoot something. No desire to do quality control on data received by money/quicken and QC on the correct classification and tax treatment of transactions.
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Re: Portfolio tracking spreadsheet
Old 01-24-2007, 12:13 PM   #2
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Re: Portfolio tracking spreadsheet

Post your spreadsheet when you're done so we can ride your coattails.

And check out gummyland for some macros and other goodies.

Originally Posted by kcowan
If you want to play with Excel, here is a great selection of spreadsheets.

The latest one that I am using is this download that will download anything that Yahoo quotes. He also supplies templates for downloading from other sites such as Morningstar.
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Re: Portfolio tracking spreadsheet
Old 01-24-2007, 12:18 PM   #3
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Re: Portfolio tracking spreadsheet

Originally Posted by wab
Post your spreadsheet when you're done so we can ride your coattails.

And check out gummyland for some macros and other goodies.
I'll post it when I get it done.

I already checked out gummy's site and found his portfolio tracker spreadsheet. Didn't do what I was looking for, but the yahoo! finance quote updater macro was cool.

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Re: Portfolio tracking spreadsheet
Old 01-24-2007, 12:43 PM   #4
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Re: Portfolio tracking spreadsheet

What about moneydance, jgnash, gnucash, or some of the other open source financial packages? One of them might meet your needs for free, with no work needed. My favorite combination.
Be fearful when others are greedy, and greedy when others are fearful. Just another form of "buy low, sell high" for those who have trouble with things. This rule is not universal. Do not buy a 1973 Pinto because everyone else is afraid of it.
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Old 12-31-2009, 09:49 AM   #5
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Kind of a dummy on this stock stuff - have a problem tracking actual gains and losses. F'rinstance, in Morningstar stocks can be tracked, but when a big loser gets sold it can be left in the portfolio so we can watch its stratospheric gains (that we're not actually participating in; or deleted (and its as if the loss never happened and our annual gains look juuuust super! wanna buy more stocks?). Surely there is a program that one can enter stock purchases and sales in, that can track gains or losses while one owns the stock but doesn't forget the gains or losses when the stock is sold, right? Looked at Gummy's list of excel thingies, which is extensive and baffling. Whatn'ells a Raff-regression or a Kelly-curvature?

Is this what I'm looking for?
my Portfolio

Oh - excel? I don't do him so very much....
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Old 12-31-2009, 10:21 AM   #6
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My spreadsheet is quite large and is structured as follows:

1. I have sheet for each individual investment which contains a section for each buy or sell. The columns are: date, transaction type (e.g. buy, reinvest div, st gain, etc.), # of shares, price, cash dividends, cost, reinvested dividends. At the top of the sheet I have the dividend rate, and formulas that calculate avg. cost of shares bought, avg cost of shares sold, yield and total annual dividend. The header of the sheet also has the online login id and pw, the phone # for the broker/mutual fund and the ticker symbol.

At the front of the workbook, i have summary sheets:

Total Portfolio with separate totals for taxable and retirement accounts (both $ and %) and subtotalled equities, bonds, cash and tax deferred.

Retirement Account summary - shows each IRA account with columns for # of shares, current price, avg cost, market value, price as of date, and % of the total

Stock summary - lists each stock owned with columns for # of shares, avg price, current price, original purchase cost, value of shares sold, net purchase cost, cash dividends, current value, net return, net return %, total return, effective div yield, annual dividend, yield, and percentage of total stocks.

Prices Sheet - this feeds the other sheets. Has colums for stock/mutual fund name, price, date, current yield. I have this set up in the same order as the portfolio that I maintain on the WSJ on-line site. At the end of the week I export the WSJ portfolio prices to Excel and paste the closing prices into this sheet which updates everything else in the workbook.

Allocation Sheet - this sheets groups all individual investments into categories for Large Cap stocks, mid cap, small cap, international, and specialty and had bond and fixed income sections. I also plug in here the imputed bond equivalent value of our pensions and treat this as a bond holding in calculating overall portfolio allocation.

I updated this spreadsheet once a week on Sat. morning, print any sheets that have changed, and maintain a three ring binder for reference and backup. The whole process takes about 30 mins.

At the end of the year I copy the whole sheet and rename it for the following year and archive the prior years file. I use the year end data to update an Excel bar chart of annual portfolio performance.

I started this spreadsheet in 1992 and it has grown and evolved as I recognized needs for information.
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Old 05-29-2010, 07:57 PM   #7
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Originally Posted by grumpy View Post
My spreadsheet is quite large...
Hi Grumpy,

Your spreadsheet sounds very interesting. Would you care to share it with us? [without real data, of course]

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Old 05-29-2010, 08:10 PM   #8
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Wow...this thread has legs....
There's no need to complicate, our time is short..
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Old 06-28-2010, 04:01 AM   #9
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Hi Grumpy,
Any chance you could send this over to me as its what I have been trying to develop myself?
Thanks, baz
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