How do you find these companies - is there a site that lists them? a forum? or do you just google for each country? Tx.
Its more complicated to describe than to do.
First I assemble a list of candidates by searches like "private guide Kenya," "Private travel Myanmar," etc. I also search back issues of International Travel News (
International Travel News). ITN articles are written by subscribers and definitely name names I am looking for maybe 10 candidates.
Second I email all the candidates describing briefly what we are looking for. Most respond and the majority of those are just pitching their standard tour routes and show no interest in our needs. Toss those. At this point there are two or three candidates, ideally small, flexible companies.
Third I communicate with the candidates and send a copy of our "travelers' resume." I tell them that we are talking to several companies but will downselect to just two to work with going forward. If at this step I haven't found anyone we like, it's back to step one.
Fourth is detailed work on an itinerary, review suggested hotels, interview a couple of recent customers, etc. I make it as clear as I can that we will not steal their itinerary, which is apparently somewhat common. Sometimes they ask for a deposit, which is fair, as they are putting in a lot of work at this point.
Finally I make a deal with someone and wire a deposit. I suggest that I can bring the balance in cash in exchange for a small discount and that normally works for both of us.
For phones, we have Google Fi so as soon as we arrive (in most countries), we can contact whomever is picking us up at the airport. No fooling with SIM cards, which is handy when stuck in the Arrivals area tracking a lost bag and your host is on the other side of the one-way doors.
The hardest thing is finding someone who operates like Patrick (
Tour Bulgaria with Patrick - the private guide.) who will make the trip with us as guide/driver. Most private guides stick to their local area. Sometimes is it necessary to piece together guides at each stop, which is more work and eliminates the potential for a real friendship.
HTH