IRS USPS Rant

joesxm3

Thinks s/he gets paid by the post
Joined
Apr 13, 2007
Messages
1,792
Well this is still a work in progress but please bear with me while I recount my tale of woe.

First mistake. Deciding to do the 1041 tax return for my step father's estate. How hard can that be. I only have interest from CD and T-Bills plus dividend from money-market fund.

So the bank would not cash the CD's until they matured. That meant that there was about 4 months post-death interest which the bank included on the 1099-INT for the live dad SSN. Now I need to do nominee interest forms.

The 1099-INT and 1096 require special red forms. No problem. Just order them on the IRS web site. Well they are back ordered. Finally an envelope comes from the IRS. It only has 1099-INT. The 1096 that I need to include to tell them that I am sending ONE 1099-INT is still back ordered. So I ended up ordering 25 forms from Amazon for $11. I manage to fill out and send the 1099-INT. Next day the IRS envelope comes with the 1096.

Now I spend several days agonizing over the 1041 and the state 1041 which has a couple extra forms to exclude the interest from government obligations.

I finally finish the forms. I had to dig in the instructions to find the address to mail the 1041 to. It was in a new streamlined format that drives off the two part zip code and does not have a street or PO Box.

I trot down to the post office and fill out certified mail with return receipt. To file 1099-INT electronically you need to sign up for a special program. I assumed same for 1041 but maybe not. You need Turbo Tax Business for $150 to do 1041.

Well anyway, the woman tells me that I have an incomplete address and her computer will not let her proceed without a street or PO Box.

So I go home to double check. I talk to the AI that explains the address format and suggests a street address that is used for private delivery services.

I gather a couple blank envelopes and print outs of the address stuff and head back to the post office. When I get there the woman is emptying the outside box and says "oh, I'm sorry. we close at 4:30"

So now I am back home and after giving more information the AI says that I am best off sending to the private delivery service address and they will sort it out.

So I guess back to the post office tomorrow. At least I have a book to mail to my friend so it will not be a total waste.

The sad part of it is I overestimated the tax and my estimated payment was $500 too high. They only send back paper checks for 1041. By the time someone works on the paper form and I get the paper checks, I bet that I will not be able to cash them because the probate has been closed and only the empty brokerage account remains.

Oh well. I am not necessarily asking for advice unless there is something significant regarding the choice of mailing address.

I just figured you might get a laugh out of my suffering :=)
 
No advice cause it is way over my head but lots of sympathy! That sounds really annoying.
 
My DW has to file a trust return and looked to me to do it. No way. Sure, I could figure it out, but I have no interest, especially since the output will be a tax form for each of her two sisters. Mixing family issues with the IRS and USPS seems like something I should stay far away from no matter what her sister’s “guy” wants to charge. Your example demonstrates this is the right course of action. Thanks for sharing and sorry it’s such a pain. One of those “no good deed goes unpunished” moments.
 
This won't make the process easier, but in my experience if there are mixups, the IRS is reasonable if you have logical explanations. I had trouble getting 2024 forms, too. So, for example, if you end up filing a bit late, that lack of forms would be a reasonable excuse.
 
It *sounds* like a K-1 for each beneficiary would suffice assuming all being distributed to beneficiaries.

But I guess that would not solve issue with mailing address, though I think a mailing address for that service center than you found should work.

These things can be frustrating!
 
Who do you want delivering your first class letters and at what price?
The few times I have had to mail anything important, I use FedEx. I have had a FedEx account for 20 years or so. Whatever I send gets charged to my CC.

The only thing I have sent through the USPS has been a few XMAS cards.....very few.
 
The few times I have had to mail anything important, I use FedEx. I have had a FedEx account for 20 years or so. Whatever I send gets charged to my CC.
You can charge USPS as well. I don't know the minimum charge for FedEx (like if you wanted to send a letter from American Samoa to USVI). I guarantee it would cost more than the 73 cents it would cost with USPS.
 
You can charge USPS as well. I don't know the minimum charge for FedEx (like if you wanted to send a letter from American Samoa to USVI). I guarantee it would cost more than the 73 cents it would cost with USPS.
I don't trust USPS after they lost too much stuff of mine over the years. They also are not good at getting the right mail in the right box. I don't send anything international anymore, but when I did, I used either DHL of FedEx.
 
By the time someone works on the paper form and I get the paper checks, I bet that I will not be able to cash them because the probate has been closed and only the empty brokerage account remains.
Why would probate be "closed" if you are still expecting funds to come into the estate?

I have handled 2 estates where unexpected checks arrived in decedent's name a few years after what I thought were the final payouts to the beneficiaries were distributed. As executor, I was still able to deposit into estate bank accounts I left open with $0 balance and then distributed to the beneficiaries.
 
There is one brokerage account that I think I can leave open for a few years. It has $0.07 in it that somehow arrived after I had distributed. I should be able to deposit into that when the checks come.

I made estimated tax payments before I distributed and expected to still owe money which I just planned to pay myself. I was not expecting a refund.
 
I also do a trust 1041 tax return, it is a PITA. I use H&R Block "business" program, but let me tell you, it is way more clunky and a lot less user friendly than the personal 1040 tax version. Almost to the point where I would just prefer to do paper forms and not use the program. Especially since K-1 are involved in the trust return. Overall I am not impressed with HRB business tax program. The HRB personal tax version is very easy in comparison to the business version; the HRB personal is quite similar to TurboTax personal. Just my rant on the trust return process. I used to do the paper 1041, and am thinking serious about going back to that next year vs the software. The software does not save me time, and only increases my frustration.

However you have my sympathies on dealing with the whole process between the 1041 and the USPS.

On the estate bank account, leave one open for a few years past the estate closing final distribution year. Don't ask me how I know. You just don't know what small amount of check may come around 2 or more years later.
 
There is one brokerage account that I think I can leave open for a few years. It has $0.07 in it that somehow arrived after I had distributed. I should be able to deposit into that when the checks come.

I made estimated tax payments before I distributed and expected to still owe money which I just planned to pay myself. I was not expecting a refund.
If you have an open bank account of the deceased, just add your name to the account. Bank did it for us.
Years later we still have that account open. Then you can cash the refund check.
 
I don't trust USPS after they lost too much stuff of mine over the years. They also are not good at getting the right mail in the right box. I don't send anything international anymore, but when I did, I used either DHL of FedEx.
In my 78 years I've only documented one lost piece of USPS mail - and I mail and receive a lot of mail. Late, delayed, temporarily misdirected? Maybe. Lost? Once that I know of. Could there be mail that didn't make it and I never found out. Sure.

I rarely use FedX or UPS, etc any more. I HAVE documented them losing my packages. Oh, and they cost about 10X USPS when talking about 1 oz 1st class type correspondence. (Technically only USPS mails "first class" but you can shove a few pages into a FedX package and send it the "equivalent" of first class).

I'm no apologist for USPS. I hate waiting in line there. But for the cost, they beat the package shipping places all to pieces - especially when you're shipping long distances within the USA. I mentioned American Samoa to USVI. That's 7500 miles. And a 1 oz First Class letter costs (wait for it) 73 cents.
 
Fedex, UPS, etc. I don't have a problem with prices that UPS and Fedex charge. I suppose 10 bucks would be ok.
Hey, whatever w*rks for you is good. For me, I don't see spending the extra money but go for it.

DW must send out at least 500 cards/year. It's sort of her mission to help friends, elderly, the bereaved, the ill and hospitalized. It brings her great joy to be a light to others. At $0.73/card (plus about 10cents per card at the resale shops) she's in for less than a buck a card (plus her time which she considers her gift of love). $10 each would definitely crimp her style.
 
CPA son-in-law and I had a chat the other day about tax prep businesses and related vagaries. How long a task takes and experience were our conclusions about DIY.
 
Hey, whatever w*rks for you is good. For me, I don't see spending the extra money but go for it.

DW must send out at least 500 cards/year. It's sort of her mission to help friends, elderly, the bereaved, the ill and hospitalized. It brings her great joy to be a light to others. At $0.73/card (plus about 10cents per card at the resale shops) she's in for less than a buck a card (plus her time which she considers her gift of love). $10 each would definitely crimp her style.
Yeah, they are real good. Last April I got a Christmas card that was mailed early December the previous year. Hey, at least I finally got it!

When I ran my Sub S Corp, we had client reports not show up using overnight mail. That was the last straw. For the next 18 years, it was FedEx or UPS (depending on what we were sending).

The $50 a year I probably spend using my FedEx account is well worth the price of not having to go to the post office, stand in line, and be treated like cattle.
 
Please let's refrain from political/ideological posturing and signaling re the future of the USPS.
 
In my 78 years I've only documented one lost piece of USPS mail - and I mail and receive a lot of mail. Late, delayed, temporarily misdirected? Maybe. Lost? Once that I know of. Could there be mail that didn't make it and I never found out. Sure.

I rarely use FedX or UPS, etc any more. I HAVE documented them losing my packages. Oh, and they cost about 10X USPS when talking about 1 oz 1st class type correspondence. (Technically only USPS mails "first class" but you can shove a few pages into a FedX package and send it the "equivalent" of first class).

I'm no apologist for USPS. I hate waiting in line there. But for the cost, they beat the package shipping places all to pieces - especially when you're shipping long distances within the USA. I mentioned American Samoa to USVI. That's 7500 miles. And a 1 oz First Class letter costs (wait for it) 73 cents.
USPS must be a lot better in Hawaii. It wasn't great in CA, but in FL it is even worse. Almost every day, our neighborhood Facebook page has posts of parcels being misdelivered. We have personally experienced lost pieces of mail and even packages that didn't get delivered. If I could completely eliminate receiving anything by US mail, I would. Fortunately all of our bills are managed online, but every once in a while there is a random piece of mail that needs to be dealt with. When I am sending something important to someone else, I either use UPS or FedEx Ground, or possibly USPS Priority Mail as they seem to pay more attention when handling that.
 
I'm sure USPS is far from perfect, but I just don't see much issue where we are. We know both our carriers by name and they always let us get our mail even if they are shoving mail in the mail slots.

Our biggest issue is having a couple or three cards come back each Christmas as undeliverable.
 
USPS must be a lot better in Hawaii. It wasn't great in CA, but in FL it is even worse.
I find the opposite - in FL. I've had 3 different carriers in the 20 years at my current home, and they are all lovely and about "six-sigma" perfect.
I cannot remember the last time something went missing inbound or out. Every now and then I get a piece of junk mail stuck on one of my pieces, but it's meant for a neighbor.
I have a small business, so I've also sent and tracked thousands of first-class packages over the years, and my need to file a claim or investigate a missing item is super rare, even then, nine times out of ten, it turned up.
 
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